PTO Minutes
HOLY CROSS SCHOOL PTO
MEETING MINUTES – May 6, 2025
Time: 6:04 PM - 6:38 PM
Attendees: M. Borer, A. Brisson, T. Clark, T. Damato, N. Dreis, K. Eberline, K. Groat, T. Heyer, J. Johnston, M. Paulus, J. Stach, N. Walters
Approval of Minutes
Motion to Approve: N. Dreis
Second: M. Paulus
Outcome: Minutes approved.
Principal’s Report
Preliminary architectural plans for a potential school addition were presented. The project is under consideration but not yet in progress.
May is a busy month; the principal expressed gratitude for smooth operations.
The upcoming auction is the current priority.
The school calendar has been finalized, pending alignment with BOCES and approval from the Diocese.
Pastor’s Report
Fr. Kurgan was not present.
Treasurer’s Report
Income Sources: Sponsorships, raffle proceeds, and event ticket purchases for the auction.
Expenses: Funds allocated for class party contributions toward auction class party baskets. No other expenses reported.
Past Business
Caring Crusaders
A meeting is scheduled for tomorrow at 8:00 AM.
Students will participate in an activity to guess the number of cans donated and the total funds raised.
Current Business
Teacher and Staff Appreciation Week
The week has been successful, with gratitude expressed for the support provided.
Monday: Vases created by Theresa Waters; students brought flowers to fill them. A Cinco de Mayo lunch was
provided from Moe’s.
Tuesday: A coffee bar and donuts coordinated by Taylor Clark.
Upcoming Events:
Wednesday: Candy and cookie bar.
Thursday: Lunch from King David’s.
Friday: Gift bags and surprise treats.
The goal is to ensure teachers and staff feel valued. On behalf of the staff, Jillian Stach expressed appreciation for the thoughtful gestures.
PTO Board Nominations
Elections will take place at the next meeting in June.
Open positions: Vice President and Secretary. Jillian Stach will continue as Treasurer.
Members are encouraged to nominate candidates. Job descriptions are available upon request. Nominations must be submitted before the June PTO meeting via the link provided in the Sunday email.
Auction
Date: May 17, 2025
Sponsorships: Over $52,000 secured.
Ticket Sales: Approximately 100 tickets sold, with a goal of 150.
Raffle Proceeds: Over $11,000, with additional funds to be counted.
Raffle ticket sales will continue until Friday, May 16th; no sales will be accepted on the event night.
Auction items, curated by Taylor Clark, offer a wide variety for all attendees.
“Best Day Ever” bidding commenced today.
Setup is scheduled for May 8th (evening), 15th (evening), and 16th (daytime). Volunteers are needed.
Mom’s Night Out: May 7th, collecting wine and bourbon for the Diamond Raffle (goal: 50 bottles). Members are encouraged to attend.
Spring After-School Activities
Efforts to organize activities faced challenges this year due to scheduling conflicts with sports, the musical, and other events.
Science Club (Grades 3-6): Proceeding as planned, with registration still open.
Art Club: Cancelled.
Suggestions for next year’s activities are welcome to improve planning.
Spring Concert
Date: May 20th, 6:00 PM
Location: Church
All grades, band, and orchestra will participate. Spring attire is requested.
School Musical
Dates: June 5th and 6th
Directed by Simon Lynch and Rachel Pugh; choreography by Helen Knapp. Rehearsals are progressing well, with students actively engaged.
Volunteers are needed for set painting.
End-of-Year Activities
School Picnic
Date: June 12th
Planning discussions held with Tessa Heyer, Ms. Murphy, and Ms. Huegel.
The event will run all day, featuring hot dogs, hamburgers, and an ice cream truck.
Many volunteers are needed. A sign-up sheet will be distributed after the auction, with morning and afternoon slots available.
Field Trips
Each grade will have a trip, primarily scheduled for the first week of June.
Efforts are being made to minimize scheduling overlaps. Details will be communicated by teachers.
Boston Trip
All preparations are on track.
Pre-K and Kindergarten Graduation
Taylor Clark will assist with food service. Additional volunteers are welcome.
Pre-K 4 and Kindergarten will have a reception at the Church; Pre-K 3 will have a separate event.
6th Grade Graduation
Date: June 17th
Planning is progressing smoothly for a memorable evening.
Yearbook
Members are encouraged to email favorite event photos from this year to Jillian Stach for inclusion.
Summer Camps
Registration is open, and early sign-ups are encouraged to secure numbers.
Staff: Officer P, Mr. Cook, Ms. Daisy, Ms. Sommers, Ms. Augunas, Ms. Amaryllis.
Format: Academic sessions in the morning, sports in the afternoon.
Scheduling accommodates Totus Tuus, a parish-run program held at the school. Cost: $50 for the entire week.
Adjournment
Motion to Adjourn: N. Dreis
Second: M. Paulus
Time: 6:38 PM
Meeting minutes respectfully submitted by Kate Eberline.