PTO Minutes
HOLY CROSS SCHOOL PTO
MEETING MINUTES – April 8, 2025
Attendees: M. Borer, T. Clark, M. DeKay, A. Donnelly, K. Eberline, T. Heyer, K. Kilmartin, C. Rachetta, L. Rowe, J. Stach,
C. Thomas, N. Walters
Meeting Called to Order: 6:39 PM
Opening Prayer: N. Walters
Approval of March 2025 Minutes: 1st C. Thomas, 2nd A. Donnelly
Principal’s Report (N. Walters): Matt Davidson event went very well. Hopefully, we can have him return in the future. It was very positive overall, and we learned a lot. His videos are still available to watch online.
Pastor’s Report (Fr. J. Kurgan): Not present.
Treasurer's Report (J. Stach): We are currently taking in sponsorships and 50/50 raffle tickets. Basketball income came in with a profit of about $1,500. Musical registrations are all paid up. Current money going out would be props and stage items for the musical, as well as expenses related to the auction.
Past Business
Intentional Family Culture with Dr. Matt Davidson (M. Borer): This was his second visit. He shared a lot of excellent information.
Trivia Night (M. Borer): It was a very successful evening; a lot of fun and a lot of competition. Both parents and teachers attended. We collected some liquor and wine for the auction.
Ignatius Book Fair (T. Clark): We received good feedback on the event. There were some nice books. The school did generate some income from the book fair. We purchased “wish list” items for each teacher in the building, as well as cash back for the school. Thank you to the volunteers. It was a long event and required a lot of help.
Taste of Holy Cross (M. Borer): There were about 15 tables of families; a ton of food and decorations. It was really nice to see everyone come together. Mr. Lynch’s band played, there was a 6th grade choir, the bagpipers volunteered their time, and more. It was a lot of work and time; thank you to everyone that helped to set up. It was a very busy month; we are incredibly appreciative of people who donated their time.
Lenten Giving Project (N. Walters): We’ve been able to generate 20 bags of food each month. It has been a group effort by all families. The students enjoy being part of the project.
Current Business
PTO Board Nominations and Elections – Vice President and Secretary (M. Borer): We are getting toward the end of the year and starting the process of nominations and elections. The nomination process is starting now. There is an anonymous Google Form, as well as paper options that will be in the office. You may nominate yourself or someone else that you think might be great for it. The Vice President position is a two-year commitment. The Secretary position is a one-year commitment. There will be a link on the website to describe both roles; we will also send out the link and remind families to review. Nominations will be presented in May. The final vote will occur in June. It’s a great way to get involved in your child’s school. Reach out with any questions or concerns. It’s important that we have people that want to help the school be successful.
Caring Crusaders (T. Clark): The Annual Bottle and Can Drive is scheduled for Thursday, April 24th. The Caring Crusaders have made posters. They will collect bottles before and after school. There is a meeting tomorrow to work on a May project to end the year.
Auction Updates
Save the Date: Saturday, May 17th
Next Meeting: Tuesday, April 8th after PTO Meeting
Raffle Tickets Update (J. Stach): $7,950 – 934 tickets sold by the end of March. There was very little participation in selling at church. Going to see if we can sell the 3 – 4 weekends at mass leading up to the auction. We should consider advertising on social media.
Mom’s Night Out (M. Borer): Working on confirming a date. It’s a chance to eat, drink, mingle and provide donations for the auction wine pull.
Spring After School Activities (T. Clark): We have confirmed Science Club on Tuesdays and Art Club on Wednesdays. We are possibly adding a sport when the weather is nice. It is tough with the school musical being late in the year.
Spring Concert (M. Borer): Scheduled for Tuesday, May 20th in the church. Time is TBD.
School Musical (N. Walters): “Alice in Wonderland” scheduled for Thursday, June 5th and Friday, June 6th. We will need more volunteers as the event gets closer.
Summer Camp (N. Walters): There will be more of an academic component this year. Registration will be opening soon. It will be five weeks starting June 30th and combined with Totus Tuus. Students can participate in the entire camp or select what weeks works for your schedule.
Staff Appreciation Week (M. Borer): Monday, May 5th through Friday, May 9th. Let us know if you’re interested in helping celebrate our amazing teachers and staff!
End of Year Activities (School Picnic, Field Trips, Graduations) (T. Heyer): Tessa Heyer to run the school picnic; planning to work with Amanda Murphy and Joanna Huegel. It will be an all-day event. Scheduled for Thursday, June 12th. School administration will provide information on end-of-year field trips and graduation.
Open Forum
Next Meetings: Tuesday, May 6th and Tuesday, June 3rd. We will continue providing a virtual option.
Motion to Adjourn: 1st K. Kilmartin, 2nd L. Rowe
Meeting Adjourned: 7:06 pm
Meeting minutes respectfully submitted by Kate Eberline.